>Disable "auto-add contacts" in GMail

>Disable “auto-add contacts” in GMail

Every time when you send, reply or forward an email message to someone through Gmail, it automatically saves the email address of that person to your contacts list.

This auto-add feature can quickly jam your address book and it becomes ever more annoying if your contacts are set to automatically sync with your mobile’s address book.

To disable the auto-add feature in Gmail. Just go to your settings page and choose “I’ll add contacts myself” for the setting that reads “Create contacts for auto-complete” – now you’ll have manually added email addresses to your Google Contact which am sure most won’t mind.

The Gmail people has added a some other enhancements like you get better warnings if you make typo in email address, etc,.

Source: Times of India

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Undo Send

Undo “Send” in Gmail

Note: The feature is hidden from most users who don’t know where to look, so here’s a quick guide to avoiding social and workplace faux pas with the click of a button. Be aware that the feature is part of Gmail Labs, though. That means it’s still in testing and it might not always work as intended – CosmoCyber

Since the Undo Send feature is part of Gmail Labs, you’ll have to navigate to the Gmail Labs page to activate it. Load up Gmail (Gmail) and look in the top-right corner of the page. Between your e-mail address and Settings you’ll see the green Labs icon.

Find “Undo Send” among the list. (Picture Below)

Customize Undo Send’s Duration

By default, Gmail gives you a 10-second window of time in which you may undo a sent e-mail. You can change that to five, 20 or 30 seconds by going to Settings.

How it Works ?

Write and Send Your E-mail

Now you have either five, 10, 20 or 30 seconds to undo your sent e-mail, depending on what you selected under Settings.

As soon as you hit Send, a subtle line of text will appear above your Inbox saying “Your message has been sent.” It will be accompanied by a few extra options. Among them is “Undo.” Click that within the allotted time and your faux pas will be prevented.

Click the “Undo” Button After You Send

“Sending Has Been Undone”
You’ll immediately be taken back to the e-mail composition page, and your e-mail will be in draft form, unsent and ready for further editing.

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Don’t Add Your Gmail Inbox to Public Bookmarks

Don’t Add Your Gmail Inbox to Public Bookmarks

If you have added the web address (URL) of your Gmail inbox to your browser bookmarks, make sure that the bookmarks are not getting synched with a public service like Delicious or Google Bookmarks.

That’s because when you bookmark your Inbox or any other folder in Gmail, your email address is added to the title of the bookmark. When this bookmark becomes public, your email address automatically gets exposed to spam bots.

This may sound like an obvious thing but just search for “mail.google.com” or “Gmail Inbox” on Delicous, Xmarks or even Google Bookmarks and you’ll tons of “working” email addresses in the title of the bookmarks.

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Priority Inbox

Priority Inbox

Gmail has always had an excellent spam filter that keeps junk messages out of your Inbox. Google added a reverse feature that is quite unique to Gmail – it’s called the Priority Inbox.

Priority Inbox is like having a personal secretary whose job is to sort your incoming mail based on importance. She knows about your friends, your colleagues and other people with whom you interact regularly and can therefore categorize your email accordingly.

Priority Inbox is something similar – it’s an intelligent, self-learning filter that automatically puts your most important email messages at the top of your Inbox so that you may deal with them first. The feature is now live for both Gmail and Google Apps email accounts.

Priority Inbox splits your inbox into three sections: Important and unread, Starred, and Everything else. Messages are automatically categorized as they arrive in your inbox. Gmail uses a variety of signals to predict which messages are important, including the people you email most and which messages you open and reply to. Google takes into account implicit signals like: the messages from people you frequently email are important, if a message includes words frequently used in other messages you usually read then it’s probably important, the messages you star are probably more important than the messages you archive without opening.

Note: Gmail uses the “important” label to classify messages, so that’s the reason why you can’t create a label named “important”.

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Someone Has Opened Your Inbox To Read Mails ?

Investigate If Someone Has Opened Your Email Inbox To Read Mails

Many surveys have revealed that a large number of companies hire staff snoopers to read and analyze outbound e-mail sent by their own employees.

If you are also worried that someone in your organization is secretly monitoring your email, here’s a simple trick to confirm that suspicion.

This is old but, best trick for nubbies- CosmoCyber

Step 1: Create a dummy web page on an external website like Webs or Weebly. Make sure you don’t share the web address (URL) of that page with anyone else in world.

Step 2: Goto sitemeter.com or statcounter.com (or any web statistics program) and generate a tracking code for the web page created in the previous step. Copy-paste the tracking code in your web page.

Both statcounter and sitemeter are free web analytics services that help you track who visited your web pages and how.

Step 3: Compose a new email message from office contain a hyperlink to the web page that you have just created. Keep the subject and the body of the email message interesting (and provocative) so that if an email snooper exists, he’ll be tempted to check that email before it leaves the office vault.

For instance, the email subject could say “Confidential Company Presentation” and the message body could say “I have upload that presentation. Please download it here.”

And that’s the trap. As soon as the snooper clicks the link in the email to visit the linking web page, that visit will be recorded by your web analytics package. You can then check the IP address and other details to confirm the location of the person who read that “secret” email message.

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All Email Messages in Gmail Have a Permanent Web Address

All Email Messages in Gmail Have a Permanent Web Address

Do you know that it is possible to bookmark individual email messages of Gmail just like you would bookmark any regular web page.

This could be a handy alternative to search in Gmail (for accessing important emails quickly) or may be useful in situations where you don’t want to create another tag in Gmail just to remember a couple of important email messages.

You can bookmark Gmail message links in your web browser or save them as private bookmarks in delicious or even add them to your Read It Later list.

open any Gmail thread in your browser and notice the address bar as it gets updated with a unique URL. That’s the permanent address of your email message and it will stay the same as long as you don’t delete the message from your Gmail mailbox.

There aren’t any security issue because you can only access the email bookmarks if you are logged into your Google Apps or Gmail account.

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Convert Office 2007 files to HTML with Gmail

Convert docx and other Office 2007 files to HTML with Gmail

You need no hacks to read those Word 2007 files (docx) files without Office 2007.

Just mail all the Office 2007 document(s) to your own Gmail account and click the View as HTML link near the email attachment to convert those files into text / HTML format that can be viewed in the web browser itself.

This easy conversion method retains the document formatting (no images though) and works with docx, pptx and xlsx Open XML formats.

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Backup Gmail Inbox Online

Backup your Gmail Inbox Online

If you want to backup your emails from Gmail to the local computer, enable POP3 access in your Gmail settings and then use a desktop mail client to download a copy of all your messages from the Google cloud to the local disk.

Why you should backup Gmail to the cloud?

If you are not a huge fan of desktop applications or if you think that setting up a Gmail backup plan involves way too much effort, you can consider creating a backup of your Gmail account in the cloud itself. Before we get into the details, here are three situations where an online backup of Gmail messages will come handy:

Reason #1 – If your main Gmail account gets hacked, you will still have access to all your previous emails.

Reason #2 – If you delete an important email from your Gmail Inbox by mistake, you can easily retrieve it from the online backup. Google Apps Premier has Postini to restore deleted emails, here you’re getting that facility for free.

Reason #3 – If the Gmail service goes down, you will still be able to read your older emails. Gmail outage won’t affect work.

Backup your Gmail Messages Online

There are three services that can help you automatically backup your Gmail (and Google Apps) email accounts online.

The first and most obvious choice is Gmail. Create a new Gmail account and under Settings –> Accounts and Import –> Check mail using POP3 –> Add POP3 email account, enter the email address of your main Gmail account that you want to backup.

Within an hour or so, the online mail fetcher program will pull messages from your main Gmail account and will copy them to your new “backup” account. In my limited testing, I found that Gmail’s mail fetcher left all the messages that were either “read” or have been previously downloaded by another POP3 client so it’s not “true backup.”

That brings us to another alternative – copy your Gmail mailbox to Windows Live Hotmail. While you can add a Gmail account to Hotmail using POP3 (just like Gmail’s mail fetcher), there’s a much better and reliable option out there for copying emails from Gmail into Hotmail and it’s called TrueSwitch.

Setup a new Hotmail account and TrueSwitch, an awesome web-based email account migration service, will copy all your emails and attachments from Gmail to your new Hotmail address. If you have a relatively large Gmail Inbox, the backup process might take up to 24 hours but you’ll get an email as soon as the transfer is complete.

Like Gmail, Hotmail too offers “expanding” storage so it can possibly fit your large Google inbox as well. You can then add your Gmail address to Hotmail (click “Add an email account” in the sidebar) and this will ensure that new messages that land in your Gmail inbox in the future are also saved in Hotmail.

That said, both the services discussed above have one common drawback – they’ll always backup your entire Gmail mailbox and you cannot limit the backup process to a specific set of folders (or labels in Gmail). So if you have a fairly large mailbox and don’t want to backup each and every Gmail folder (or label), try Backupify.

Backupify, can backup your online accounts (including Gmail) to Amazon S3 and a unique point about Backupify is that it lets you specify labels that should be included in the backup process. The messages are stored in the cloud as EML files that you can view inside Outlook or, you can change the .eml extension to .mht, and read the file inside IE.

Backupify supports XOauth so you can add your Gmail account to the service without having to share your Google Account credentials. The advantage is that Backupify will scan your selected mailbox folders every single day for new emails and will archive them automatically.

Note: Try TrueSwitch,Backupify & other 3rd party tools at your own risk.
CosmoCyber is not responsible, if your Gmail account is compromised.

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Most Contacted Email Addresses in Gmail

Most Contacted Email Addresses in Gmail

Here’s how you can find the list of most contacted email addresses from your Gmail account:

Step 1. Open your Gmail Inbox and click the Contacts link in the sidebar.

Step 2. Click the Export button and choose the “Most Contacted” option in the drop-down to export all those email address in a single CSV file.

Step 3. Save this file to a safe location as you might need it if your Gmail Account is hacked.

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